PyroPlanner
Workforce Scheduling & Compliance Middleware for Fire-Safety Engineering
Overview
PyroPlanner is a custom integration layer that connects Monday.com - where Pyro Fire plans jobs and projects - with Connecteam, the field app their engineers carry on site. It keeps jobs, shifts and engineer assignments in sync across both systems automatically, removing the daily manual re-keying that used to sit between the office and the field. On top of the sync, PyroPlanner generates 'PyroProof': structured, timestamped proof-of-work records for every completed visit, giving Pyro Fire audit-ready evidence that compliance work was carried out on time and by the right engineer.
Key Features
Monday.com Job Sync
Reads jobs and project boards from Monday.com and turns them into scheduled work, so the office continues planning in the tool they already use without learning a new system.
Connecteam Shift Push
Creates and updates shifts and engineer assignments in Connecteam automatically, putting the right job in front of the right engineer on the day it is due.
Two-Way Status Updates
Keeps both systems aligned as work progresses - when a shift is completed or rescheduled in the field, the corresponding Monday.com item reflects it without anyone re-typing the change.
PyroProof Compliance Records
Captures timestamped proof-of-work for each completed visit - who attended, when, and against which job - producing an audit-ready compliance trail for fire-safety obligations.
Webhook Orchestration
Event-driven webhooks trigger syncs the moment something changes in either system, so the schedule stays current in near real time rather than on a slow nightly batch.
Assignment Conflict Guarding
Validates engineer availability before an assignment is written, preventing the double-bookings and clashing shifts that manual scheduling regularly let through.
Challenges & Solutions
ChallengeTwo systems, two data models
Monday.com and Connecteam describe jobs, shifts and people in fundamentally different shapes, so a naive field-for-field copy produced mismatched and duplicated records.
SolutionSolution Implemented
Built a mapping layer that translates between the two models and holds a single source of truth for each job, so a change on either side resolves to one consistent record rather than two competing copies.
ChallengeKeeping sync reliable, not just fast
Webhooks can fire out of order, duplicate, or fail silently, which risked engineers seeing stale or missing shifts in the field.
SolutionSolution Implemented
Added idempotent handlers and retry-with-backoff so repeated or out-of-order events settle on the correct end state, and every sync attempt is logged for traceability.
ChallengeCompliance evidence that stands up
Fire-safety work needs defensible proof it was done correctly, but that evidence was previously scattered across messages and memory.
SolutionSolution Implemented
PyroProof records capture the engineer, job and timestamp for each visit in a structured store, turning proof-of-work into a queryable, audit-ready dataset.
Tech Stack
Key Results
- Eliminated daily manual re-keying of jobs between the office and the field.
- Cut scheduling clashes by guarding engineer availability before assignments are written.
- Produced audit-ready compliance records for every completed visit via PyroProof.
- Kept Monday.com and Connecteam aligned in near real time through event-driven syncs.
Inspired?
Let's discuss how we can build something similar for your business.
Contact Us Today
We design, build, and deploy AI-powered solutions that automate, optimise, and scale your business.